HHS Provider Relief Fund Reporting Guidance

HHS Provider Relief Fund Reporting Guidance

On September 19, 2020 the US Department of Health and Human Services (HHS) issued Post Payment Notice Reporting Requirements.  All recipients of Provider Relief Fund (PRF) payments are required to comply with the reporting requirements described in the Terms and Conditions and specified in future directions issued by the Secretary.  Below is a link to a six-page directive on reporting requirements.

Final Reporting Data Elements – PDF: This document provides the complete, detailed information on provider reporting guidelines, including intent, use of funds, and data elements requested. The purpose of this notice is to inform Provider Relief Fund (PRF) recipients that received one or more payments exceeding $10,000 in the aggregate of the data elements that they will be required to report as part of the post-payment reporting process. This is a supporting document to the July 20, 2020 Post-Payment Notice of Reporting Requirements (General and Targeted Distribution Post-Payment Notice of Reporting Requirement – PDF). The reporting system will now be available in early 2021.

BiggsKofford Executive Summary:

  • Reporting is available starting early 2021, but we recommend tracking qualified expenses, lost revenue and maintaining documentation before year end.
  • Relief funds can be applied toward lost revenue up to the amount of their 2019 net gain from healthcare-related sources.
  • Rents, insurance, staffing expenses and utility expenses can be applied toward relief funds to the extent that PPP or other grants were did not already reimburse these expense (specific list included in instructional PDF).
  • Actual healthcare costs related to corona virus may be used to apply toward relief funds.
  • Reporting requirements for receipts between $10,000 and $499,999 in aggregated PRF payments are required to report healthcare related expenses attributable to coronavirus.
  • Reporting entities that expended more than $750,000 or more in aggregated federal financial assistance in 2020 are subject to Single Audit Requirements.
  • All entities records must be available for review by appropriate officials of Federal agencies.

BiggsKofford is available to assist with reporting documentation and meeting the Single Audit Requirement.  Please feel free to contact Deborah Helton, CPA, Physician Services Director.

Visit the HHS website HERE for further information.

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