HHS Reporting: Final Guidance on PRF Funding

HHS Reporting: Final Guidance on PRF Funding

HHS has finalized reporting guidance for recipients of funding from the Provider Relief Fund (PRF). The HHS PRF reporting portal has been open since July 1, 2021. Recipients of PRF funding are required to report the use of these funds via the reporting portal based on the timeframe these funds were received in. It is imperative to report on the use of PRF funding in order to remain compliant with the terms and conditions that were attested to when funding was received. If reporting becomes non-compliant you will be required to pay back these funds.

HHS requires recipients of PRF funding to report when one or more payments received exceeds $10,000 in the aggregate in the following “Payment Received Period”. The following “Deadline to Use Funds” is the date you have to use PRF funds for eligible expenses and lost revenues attributable to coronavirus. The “Reporting Time Period” is the timeframe in which you have to report on the use of PRF funding.

Payment Received Period (Payments Exceeding $10,000 in Aggregate Received) Deadline to Use Funds Reporting Time Period
April 10, 2020 – June 30, 2020 June 30, 2021 July 1 – September 30, 2021
July 1, 2020 – December 31, 2020 December 31, 2021 January 1 – March 31, 2022
January 1, 2021 – June 30, 2021 June 30, 2022 July 1 – September 30, 2022
July 1, 2021 – December 31, 2021 December 31, 2022 January 1 – March 31, 2023


Reporting on the use of funds contains 2 parts: eligible expense reporting and lost revenue reporting. Fund usage will first be reported on using eligible expenses. These expenses are broken into 2 categories: General & Administrative expenses (rent, mortgage, lease, utilities, etc.) and Healthcare Related Expenses (supplies, computer & IT, cleaning, etc.). These eligible expenses must have been paid using funds outside of PPP funds or other government assistance programs.

Once eligible expenses have been reported on, then we move into the Lost Revenues category. HHS requires revenues be categorized based on quarter and payer. The 2019 year is used as a baseline for revenues lost in 2020 and the first 2 quarters of 2021. The payer categories are: Medicare A&B, Medicare C, Medicaid/CHIP, Commercial Insurance, Self-Pay (No Insurance), and Other.

Lastly, HHS has required certain metrics be reported on, split into 3 categories: Personnel Metrics, Patient Metrics, and Facility Metrics:

Personnel Metrics:

  • Clinical & Non-Clinical Personnel by Labor Category
    • Full-Time
    • Part-Time
    • Contract
    • Furloughed
    • Separated
    • Hired

Patient Metrics:

  • Inpatient Admissions
  • Outpatient Visits (In-person & Virtual)
  • Emergency Department Visits
  • Facility Stays (LT & ST Residential Facilities)

Facility Metrics:

  • Total # of Staffed Beds for:
    • Medical/Surgical
    • Critical Care
    • Other

A few other notes of importance for reporting include:

  1. Expenses spent from January 1, 2020 are eligible for reporting.
  2. Each patient is considered a coronavirus patient for purposes of this reporting guidance.


The HHS Team here at BiggsKofford is here to assist you in any questions you may have regarding this very important reporting process. The reporting is robust and detailed but is required in order to maintain compliance with the terms and conditions attested to when funds were received.


Click HERE to read more information that may pertain to your practice.

Make a Payment to BiggsKofford

Warning, this is NOT the Colorado Department of Revenue. This is to make a payment to BiggsKofford, CPA Firm.